Using Automated Task

What is an automated Task?

An automated task refers to a activity that is carried out automatically by a workflow within Simplifier, without requiring human intervention or input.

Automated tasks can take many forms, depending on the specific needs and requirements of the workflow. For example, they may include tasks such as:

Automatically generating and sending reports or documents
Initiating and completing data entry or data processing tasks
Running automated tests or quality checks on input data or output results
Triggering automated savings of workflow data (variables) into external backend systems

Automated Task are executed automatically by Simplifier. The task can use existing business object or connector calls to transfer data from or into the workflow variables to a existing data source / backend system.

Integrate external Data and Logic via Business Object

You can configure the automated task using a business object to call individual business logic, transform and filter data and read or write data to external systems.

Step 1 – Choose the right Task Type

Select the Task Type “Automated Task”

Take care if the function of the chosen business object refers to a connector call using Single-Sing-On Authentication like SAP SSO, oAuth or SAML with the login method of the active endpoint. Simplifier Workflows running as system identity and can’t use any SSO Methods or personal token for backend authentication. In this case, the endpoint of the connector require a technical user or system managed identity.

Step 2 – Select Business Object as Data Source

Select the Business Object for executing within the automated task.

Step 3 – Select Business Object and Function Call

Select the Business Object and Function for automated execution

Step 4 – Configure Input- and Outputmapping

Choose the appropriate Button to configure the Input and Outputmapping

Integrate external Data via Connector

You can configure the automated task using a connector call to read or write data to external systems.

Step 1 – Choose the right Task Type

Select the Task Type “Automated Task”

Mind, that the endpoint of the connector does not use Single-Sing-On Authentication like SAP SSO, oAuth or SAML. Simplifier Workflows run as a system identity and can’t use any personal token for backend authentication. In this case, the endpoint of the connector requires a technical user or system managed identity.