Monitor Workflows

What is the Workflow Monitor?

The Workflow Monitor gives an overview about

current running and finished workflows
insights which workflow instance is in which step
errors on specific steps

With additional administration rights, it is possible to

skip current step
stop the complete workflow instance
resume the complete workflow instance (if it is stopped)
terminate for e.g. wrong configured workflow instances

Open Workflow Monitor

To open the workflow monitor, press the burger menu on the left upper corner in the simplifier dashboard and choose “Workflow Monitoring”

Main Overview

The following fields are displayed for each workflow instance

Column	Description
Workflow Name	Name of the running Workflow Model
Version	Running Version of the Workflow Model
Current Step	Name of the current Step
Outcome	Started
Started By	User-ID of Simplifier User that started the Workflow
Updated by	User-ID of Simplifier User that updated the latest step / activity
Start Time	Date and Time when the Workflow started
Last Update	Date and Time when the last step / activity was executed

Filter Workflow Logs

The complete List of Workflow Monitoring Logs can be filtered using the following criteria:

Option	Definition
Start Time	Start of the Workflow Instance from – till
Last Update	Last Update of the Workflow Instance due to an Activity from – till
Workflow	Name of the Workflow Model that can have multiple Instances running
Workflow Instance	ID of a certain Workflow Instance
Include sub instances	If you are filtering for a Workflow Instance ID, you can select if the filter should include the sub-instances in case of a parallel split. If set, the filtered overview does not only show the filtered workflow instance but also all sub-instances triggered by a parallel split (if exists). (Read more)
State	System State(s) of Workflow Instances like Running, Error, Stopped, Terminated and Finished
User	The user who starts a workflow instance or updates a workflow instance
Current Step	Current Step / Activity Type – list all instances with the current step is a Start, Finish, User Task, Automated Task using Business Object, Automated Task using Connector Cal, Condition, Notification Task or Parallel Split
Outcome	Filter the workflow instances by a specific outcome

Instance Detail View

The Details for each workflow instance can be viewed with click on the Info Icon below

The View contains the following information

Column	Description
Activity	The Activity contains the current System Status as type of colors green = successfully completed yellow = in progress red = error and the name and shape of the activity.
Outcome	The current Outcome of the Step
Execution Time	The Date and Time when the activity is executed
State	System State like Started, Stopped, Completed, Error of the current activity
	This Icon displays the detailed view of variables but indicates that variables have been changed due to the process of this activity
	This icon displays the detailed view of variables but indicates that variables have not been changed due to the process of the activity.

Data Detail View

For each activity, you can see the changes of global workflow variables from starting of the activity to the end

simplifier_worklfow_activity_data_view_80

Administrate Workflow Instances

In case of an error or unwished behaviour, an administrator can modify the current workflow instance

Action	Description
	Stop current Workflow Instance
	Resume previously stopped Workflow Instance
	Skip current Workflow Step
	Terminate current Workflow Instance

Settings for Workflow Monitoring and Archiving

To optimize performance and adjust data retention to your needs, there is a “Settings” tab in the Workflow Monitoring UI. For details please refer to the Settings documentation.