Monitor Workflows

What is the Workflow Monitor?

The Workflow Monitor gives an overview about

With additional administration rights, it is possible to

To open the workflow monitor, press the burger menu on the left upper corner in the simplifier dashboard and choose “Workflow Monitoring”

The following fields are displayed for each workflow instance

Column	Description
Workflow Name	Name of the running Workflow Model
Version	Running Version of the Workflow Model
Current Step	Name of the current Step
Outcome	Started
Started By	User-ID of Simplifier User that started the Workflow
Updated by	User-ID of Simplifier User that updated the latest step / activity
Start Time	Date and Time when the Workflow started
Last Update	Date and Time when the last step / activity was executed

The complete List of Workflow Monitoring Logs can be filtered using the following criteria:

Option	Definition
Start Time	Start of the Workflow Instance from – till
Last Update	Last Update of the Workflow Instance due an Activity from – till
Workflow	Name of the Workflow Model that can have multiple Instances running
Workflow Instance	ID of a certain Workflow Instance
State	System State(s) of Workflow Instances like Running, Error, Stopped, Terminated and Finished
User	User who starts a workflow instance or update a workflow instance
Current Step	Current Step / Activity Type – list all instances with the current step is a Start, Finish, User Task, Automated Task using Business Object, Automated Task using Connector Cal, Condition, Notification Task or Parallel Split
Outcome	Filter the workflow instances by a specific outcome

The Details for each workflow instance can be viewed with click on the Info Icon below

The View contains the following information

Column	Description
Activity	The Activity contains the current System Status as type of colors green = successfully completed yellow = in progress red = error and the name and shape of the activity.
Outcome	The current Outcome of the Step
Execution Time	The Date and Time when the activity is executed
State	System State like Started, Stopped, Completed, Error of the current activity
	This Icon displays the detailed view of variables but indicates that variables have been changed due to the process of this activity
	This icon displays the detailed view of variables but indicates that variables have not been changed due to the process of the activity.

For each activity, you can see the changes of global workflow variables from starting of the activity to the end

In case of an error or unwished behaviour, an administrator can modify the current workflow instance

Action	Description
	Stop current Workflow Instance
	Resume previously stopped Workflow Instance
	Skip current Workflow Step
	Terminate current Workflow Instance