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Enable Multi-Factor-Authentication (MFA/2FA)

244 views 0 Updated on July 18, 2024

What is Multi-Factor-Authentication?

Multi-factor authentication (MFA; encompassing two-factor authentication, or 2FA, along with similar terms) is an authentication method in which a user is granted access to simplifier after successfully presenting two pieces of evidence (or factors) to login: knowledge (his password), possession (autogenerated code). MFA add additional protection for simplifier login from being accessed by an unauthorized third party that may have been able to discover, for example, a single password.

Prerequisites

To enable MFA you have to

  1. use Simplifier as User-Management and every User has to activate MFA on his own user profile
  2. use a third party Identity Management that offers MFA like Azure Active Directory or Keycloak

Administrators cannot enable MFA for all users, because every user has to enable MFA with an Authenticator App on his personal device.

The built-in 2 Factor Authentication is only available for the Simplifier Administration Interface not within Business Apps. If you want to enable it also for Business Apps, you have to use a third-party Identity Management Provider like Azure Entra ID.

Enable MFA within Simplifer User-Management

If the User is being managed by Simplifier itself and not by a third-party Identity Management, the User can activate MFA within his User Profile.

Under the Tab Security, you can activate the Two Factor Authentication by click on activate

Before you activate the Two-Factor Authentication, make sure you install a Authenticator App on your smartphone or desktop like

Scan the QR-Code with your previously installed Authenticator App and enter the first generated code to verify the setup.

In the next screen, you will receive backup-codes in case your device including the app is getting lost – please save this code via copy & paste into a password manager or secure storage.

This is all you have to configure. If you login again into Simplifier Administration Interface, you will be asked after enter the password for the additional factor – the generated code.

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