Using Notification Task

What is a Notification Task?

A notification task delivers relevant and timely information to individuals or groups. This notification can take various forms, including emails and/or push notifications.

Configure Send Notification Task

To send a notification the task type has to be changed to “Send Notification”

The following parameters can be configured:

Parameter	Description
Send Notification via E-Mail	If this Switch is activated an email will sent to the recipient
From	The Email Sender address like sender@domain.com
Subject	The Email Subject
Body	The Email Body / Content
Send Notification via Push	If this Switch is activated an native push notification will sent to the recipient
Subject	The Push Subject
Body	The Push Text

If workflow runtime sends notifications via push, the recipient has to logged into the mobile client once to register his device. Otherwise, the Push Notification will not be transmitted to the user’s device.

Using dynamic Recipients

For dynamic recipient(s) the Simplifier notiication task supports the use of variables.

For example, if you want to use the requester from an invoice approval or vacation request and notify him about the workflow outcome.

The Recipient information must contain a valid simplifier username. Simplifier supports

Single Variable Type String contains Simplifer Username
Collection of Variables from Type String contains Simplifier Usernames

If the User is not existing in the Simplifier User-Management, the User Task cannot be assigned during the workflow execution.

notification_task_using_variable_as_recipient_80

Using Dynamic Data in Subject and Body

It is possible to mix up static text with dynamic data from workflow variables and autofields

To use a variable add the variable name with brackets

{{MyVariable}}

Example

Your Account {{AccountUserName}} was approved.

If your Variable is defined as a Structure (several fields and values in one variable) then use the point Notation to use single Field Values:

{{MyStructuredVariable.field1}}

Example

The selected Vendor is {{VendorSelection.vendor_name}} with Total Costs of {{VendorSelection.total_costs}}

The following autofields are also available:

Autofield	Description	Variable Name
Current Date Time	Current Date and Time The Date Format is yyyy-MM-ddTHH:mm:ssX Year-Month-DayTHour:Minutes:Second:TimeZone	{{CurrentDateTime}}
Current Workflow Outcome	The name of the current outcome that is actually set	{{CurrentWorkflowOutcomeName}}
Start Time Activity	The Date and Time starting the latest Activity like a user task, The Date Format is yyyy-MM-ddTHH:mm:ssX Year-Month-DayTHour:Minutes:Second:TimeZone	{{StartTimeActivity}}
Started By	User-ID of the User that started the workflow	{{StartedBy}}
Task URL	The HTTP Link for processing a user tasks in the Workflow Inbox with Launchpad	{{TaskUrl}}
Workflow Instance ID	Unique ID to identify a specific instance of a running worklfow	{{WorkflowInstanceId}}
Workflow-Name	Name of the underlying Workflow Model	{{WorkflowName}}
Workflow-ID	ID of the underlying Workflow Model	{{WorkflowId}}

Please notice that the Name of the Variables in the Template are case-sensitive , so best-practice is to copy this Variables directly from the Table above.